Administrative Overview
- Working directly with the Board to maximize how our service can assist;
- Maintain a dedicated webpage through myhoacompany.com with relevant information for your community;
- Establish, review, and maintain insurance administration;
- Establish, review, and maintain Association’s Governing Documents including Declaration, By-laws, Amendments, Rules and Regulations, Fine Structures, and other policies as needed;
- Prepare necessary material for and attend Board Meetings and distribute comprehensive Meeting Minutes in a timely manner;
- Maintain all Association records and handle all Board and Homeowner correspondences, including:
- General homeowner correspondence via US and electronic mail including Newsletters, Meeting Notices, Vendor correspondence, Notices, Legal and Accountant correspondence.
- Home re-sale coordination which includes necessary forms and realtor, title and mortgage company’s communications;
- Establish, review and maintain all vendor contracts.
- On-site property inspections to maintain community standards, preventative maintenance, and enforce compliance with violations.
- Review, prepare, and maintain delinquency and other violations;
- Distribution of keys, fobs, payment booklets, and other materials as needed for your community;
- Communication with the township or borough, when needed, to ensure proper clearances and other relevant information are on file.
- Many other services are afforded to our communities and we are open to working with you to ensure that your needs are met in a meaningful way.